If others have witnessed the conflict with your coworker, include their names, job titles and what they witnessed. This will help the human resources manager determine who they need to involve in resolving the conflict. Include their job title and your relationship to them, whether they are a supervisor, coworker on the same team or a colleague from another department. Your manager and a member of human resources will need to know the employee's name that you're complaining about. Do not include any assumptions or inappropriate accusations.Ĭonsider including these additional details: The employee's name Share the incidents in chronological order so your manager can understand the series of events and how they have escalated to the place you are now with your coworker.Įven though you're involved in the situation, try to remain impartial as you're sharing the details. Refer to it when writing your letter so you can include as many details as possible. Ideally, you have kept a record of the interactions you've had with your coworker that proves the conflict you've been experiencing. Without these immediate details, you may risk a delay in your manager reviewing your letter, meaning the conflict you have with your coworker may take longer to resolve. Make sure your boss has no questions about what they can expect to read about in the letter.īecause workplace complaints can be serious, and many employers want to address these issues as quickly as possible, your directness in explaining your letter's purpose can ensure that your manager gives it the proper attention. The beginning of your letter should make it clear why you're writing. Related: 8 Ways To Build Workplace Relationships 3. If you're at all responsible for the problem, then your boss may not take your complaint as seriously, or you may be in trouble too. If you somehow contributed to the issue, it may be best to reexamine the situation, rectify your actions and see if the problem continues. When you're determining if the situation warrants a letter, think about your own behavior. If your coworker's actions have made you feel uncomfortable or harassed, or if their actions greatly affect your productivity and work ethic, it may be worth writing the letter to your manager. Some individuals find it difficult to work closely with a colleague because of a personality quirk or frustrating habit, so consider the validity of your complaint before writing a formal letter. Related: Interview Question: "How Do You Handle Conflict in the Workplace?" 2. It's common for colleagues to work together on resolving their problems and being able to work even better together because of the experience they went through. You may find that your mutual issues are because of a misunderstanding. If you think your conflict with a coworker is something you can resolve together, then consider attempting to write a letter to your boss. Follow these steps to write a complaint letter to your boss about someone else you work with: 1. Related: Conflict Resolution Skills: Definition and Examples How to write a formal complaint letter about a coworkerĪ manager can help you resolve a conflict with a coworker if they are fully aware of the issues you're experiencing. Intimidation can take the form of bullying, abuse or blackmail.ĭiscrimination: Discrimination is when one person unfairly treats another based on their age, sexual orientation, gender, ethnicity, disability or any other attribute. Intimidation: Intimidation is when one employee makes another feel frightened or timid because of their actions. This may include derogatory jokes, insults or inappropriate touching. Harassment: Harassment, including sexual harassment, is inappropriate behavior, usually verbal or physical, from one employee to another. Here are some reasons you may write a complaint letter: Complaint letters effectively provide details to the appropriate individuals so they can address any instances of hostility that have developed between employees. What is a complaint letter?Ī complaint letter is a correspondence usually written from an employee to a manager and human resources professional at the company that includes a complaint about a coworker's actions. In this article, we explain what a complaint letter is and how to write one, and we provide a template, tips and examples to help you write your own. However, if you find yourself in a position where you can't resolve an issue with a coworker, you may want to consider writing a complaint letter to your manager or supervisor to address the problem and help find a solution. Even when you get along well with colleagues, differences of opinion and work styles may arise from time to time. It's normal for conflicts to arise in the workplace.
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